Many employees fail to understand the amazing benefits that an excellent cover letter could bring them. Unfortunately, this lack of understanding will cause them to “miss” many job opportunities. When you apply for a job post, you first send your resume, and along with it, the cover letter. Throughout the cover letter, you are selling yourself and you bring additional critical details that are meant to complete your entire pitch.

You should keep in mind that a remarkable cover letter will put you in front of your competition. You can prove your worth in words, and you can detail on what makes you the perfect candidate by letting the employer know more about you and your personality. Moreover, display your genuine reasons for applying, and showcase the potential value that you’ll bring to the company.

In order to develop a perfect cover letter, you should first know what you’re doing. In today’s post, we’re presenting an effective process that will help you write remarkable cover letters for all your future applications.

Follow a Simple Yet Professional Structure

When you write your cover letter, you should always acknowledge the fact that you’re writing it for a person who expects nothing less than professionalism. The way you choose to present yourself will show your level of interest. Therefore, we advise you to follow the following simple yet professional structure:

1. Contact Details

In the top right spot of the cover letter, leave your contact information, preferably in this order: full name, complete address, phone number, and email, followed by your employer contact and the date. If you want to make it look professional don’t write a single sentence. Place the information in the header, one under the other. Make sure the information is precise and updated!

2. The Introductive Paragraph

Most cover letters are addressed to the employer or the recruiter who is hiring. So, it should begin like this: Mr./Ms. followed by the last name. Sometimes you may not know who is hiring, but who is stopping you to find out? Call and ask. Retain yourself from using “For Whoever May Concern” as it sounds very unprofessional.

Throughout the introduction, you should begin to present yourself. In this paragraph, you have to catch the reader’s attention. So once you mention the post that you are applying for, you should present your professional career in a few words.

After you mention your area of expertise, relevant experience, and certifications, show the interviewer that you’ve done your research by mentioning how your skills, experience, and personal goals are aligned with the company’s goals.

3. The Persuasion Paragraph

In this paragraph, you have to convince the manager that you are the perfect job candidate. Show them how your experience skills earned from your previous professional occupations match the current post description.

Do not write vaguely. Instead, emphasize your most relevant traits and talents, along with your unique value proposition. Keep in mind that every skill or quality that you mention should be backed up by an example.

Moreover, if you had done your research, be smart and show a unique initiative to increase the company’s productivity by suggesting several suggestions, solutions, and ideas concerning the aspects that you believe to be improvable. By the way, you can split this paragraph in two. It looks more professional and it is easier to read.

4. The Closing Paragraph

At the end of the cover letter, you should restate (in just a few words) why you’ll be a valuable employee and why you actually want to join the company. Mention that you are looking forward to their response and that you’d really like to discuss further important details during a live interview. Furthermore, let them know that you are thankful for their time and attention.

This paragraph is always followed by your signature. Keep it formal. Use something like “Respectfully, / With appreciation, / Yours sincerely,” followed by your full name and your handwritten signature.

Use a Proper Text Format

The structure of a good cover letter is not the only thing that matters. The aspect is also important. Choose a simple and readable font, with a size no smaller than 12 points. Align the text to the right and put all the margins at 1”. Do not make it longer than an A4 page or shorter than a half A4 page. Stand out from the crowd with both the quality of your content and the aspect of your letter.

Finishing Touches

The last thing you want is to send a letter full of grammar issues, misspelled words, and wrong use of punctuation. I’d suggest you carefully proofread and edit twice. Also, put your text in a grammar app to detect extra mistakes

Most importantly, make sure that all your sentences make sense and that you always present concise information. Making such mistakes will only showcase your lack of professionalism. Be careful because the devil is in the details.


With all of this being said, you are now ready to craft an excellent cover letter. Do not forget to think outside the box, as no one likes to read the same basic cover letters over again and again. However, you shouldn’t step out the line, for your intentions may not be appreciated. Good luck!

Julie Petersen is a writer and an editor. She runs works for the top rated resume writing services where she trying to make resumes better.

Get the Missing Manual to LinkedIn Success

Enter your email address below to start... it's 100% FREE!

You have Successfully Subscribed!

The Missing Manual to LinkedIn Success

This 6-day email course will completely change the way you think about your job search. Give it a try at no cost.

Please Check Your Email to Get Started.